Personal Assistant

We are is seeking a Personal Assistant to join our Brussels team.

 

We offer the opportunity to work on a broad range of administrative activities and to become a member of an enthusiastic and professional team. The candidate must have excellent command of Spanish, English (knowledge of other languages is an asset), excellent communication, organizational and computer skills.


He/she will report to the Human Resources Manager, also based in Brussels, and will mainly provide support in the following areas:

 

  • Provides secretarial support by entering, formatting, and printing information; organizing work; answering the telephone; relaying messages; maintaining equipment and supplies.
  • Organizes or executes lawyers’ personal filing
  • Organizes meetings and general calendar management
  • Provides back-up for team members when necessary
  • Prepares expense reports for lawyers’ personal reimbursement and/or to ensure inclusion of such expenses in bills to clients
  • Organizes travel and luncheon arrangements
  • Liaises with other parties involved in meetings (e.g., assistants to or other lawyers or clients); coordinates conference calls
  • Ensures that the lawyers’ diaries are entered on a daily basis and executes finalization of diaries if needed; liaises with Billing team for all diary adjustments to be made after finalization
  • Assists lawyers with billing matters

Skills and Competencies 

  • Relevant previous experience
  • Excellent command of Microsoft applications
  • Excellent administrative skills: e.g., accuracy, attention to detail
  • Excellent command of Spanish and English
  • Excellent communication skills (written and verbal)
  • Reliable, flexible
  • Professional ethic and manner – must demonstrate the ability to maintain strict confidentiality of the Firm’s internal and personnel affairs
  • Excellent organisational skills
  • Ability to prioritise workload
  • Ability to cope with pressure and change, and to adhere to deadlines
  • Ability to work on own initiative and in team based environment
  • Previous experience in an office environment is desirable
  • Bachelor degree or equivalent work experience required