Secretary

To provide high quality legal secretarial support services to lawyers and assist with administrative operations of the office. You will be required to work closely with other departments in the Firm to provide seamless support to their allocations and the professional support team.

Responsibilities:

Responsibilities include, but are not limited to

• Diary Management: Schedule and coordinate appointments, meetings, and conference room bookings.
• Inbox Management: Organize and manage email correspondence, ensuring timely filing and efficient processing.
• Call Management: Screen and manage incoming calls, directing them to the appropriate person or department.
• Client Management: Oversee client correspondence and contact information, and track business development activities.
• File Management: Maintain and update filing systems for easy access to records and documents.
• Expense Processing: Handle expense reports and submit through Chrome River.
• Travel and Logistics: Arrange travel bookings, accommodations, and logistics for Associates as required.
• Report Preparation: Gather and assemble information for various reports as needed.
• Document Preparation: Proofread and process documents, ensuring accuracy and proper formatting.
• Report Preparation: Gather and assemble information for various reports as needed.
• Compliance Management: Open new matters and oversee compliance processes including AML, Conflict Checks, and Audit Letters.
• Event Organization: Assist with organizing office events as required.
• Provide general administrative support to staff and management.
• Assist with non-administrative tasks or requests as required to support the smooth operation of daily activities
• Provide administrative support to the Business Development team, including coordinating client meetings, closing dinners and word processing.

Receptionist Duties

• Manage the front desk by greeting visitors, answering calls, and directing them to the appropriate staff or department.
• Maintain a professional and organized reception area.
• Handle all incoming and outgoing correspondence, including emails, phone calls, and mail distribution.
• Support meeting preparation, including setting up rooms, equipment, and refreshments.

If you are interested in applying, please submit a CV and short cover letter to the London Human Resources Team, LON-HR@cgsh.com.